FREEPRESS.AI Privacy Policy

This Privacy Policy describes how Freepress.ai Oy processes personal data when providing the Freepress.ai platform (also referred to as the “Service”) and when you visit our website. The purpose of this Privacy Policy is to provide you with information about how your personal data is processed.

Controller

Company name: Freepress.ai Oy
Business ID: 3364691-6
Address: Finlaysoninkuja 21 A, FI-33210 Tampere

Data Protection Officer:
– Joel Uussaari, Data Protection Officer
– Email: privacy@freepress.ai

1. Personal Data Processed and Sources of Data

We collect two types of information regarding our users:

  1. User data
    Received primarily from you during registration, through your use of the Service, or via interactions with us (e.g., through our website). May also be generated as a result of your use of the Service.

    1. Name and contact information (email address, phone number)
    2. User credentials (if you use an external OAuth service)
    3. Usage data relating to your use of the Service
    4. Settings and preferences
    5. Communications with us
    6. Recording of your session while using the Service (only with your consent)
    7. Data concerning the consent you have given
    8. Other data provided by you (e.g., links to social media, photograph or avatar)

  2. Analytics data
    Collected automatically as you use the Service. Although this data usually does not include direct identifiers, individuals can sometimes be identified when combined with other data or with your consent.

    1. IP address
    2. Device and browser type, version, and operating system
    3. Time of visit and activities on the Service
    4. Language settings

2. Purposes and Legal Basis of Processing

Purposes of Processing

  1. To provide the Service and fulfill contractual obligations
    (Legal basis: performance of a contract; legitimate interest)

    1. Enable access to and functionality of the Service
    2. Prevent fraud and misuse
    3. Ensure security and reliability

  2. Customer relationship management and communication
    (Legal basis: legitimate interest)

    1. Manage relationships with users and customers
    2. Communicate about the Service

  3. Compliance with legal obligations
    (Legal basis: compliance with a legal obligation)

    1. Fulfil bookkeeping requirements
    2. Provide information to relevant authorities

  4. Service development and analytics
    (Legal basis: legitimate interest; consent)

    1. Improve Service quality by analysing usage trends
    2. Use aggregate data where possible; treat individually identifiable analytics data as personal data

  5. Marketing the Service
    (Legal basis: consent)

    1. Advertise and market Services using cookies and similar technologies (no direct identification)

Legal Basis for Processing

  1. Contractual necessity & legitimate interests: Core Service operations, security, fraud prevention
  2. Legal obligations: Bookkeeping, regulatory reporting
  3. Consent: Analytics and marketing via cookies

3. International Transfers

We process personal data primarily within the European Economic Area (EEA). Some service providers operate globally, so personal data may be processed outside the EEA. We ensure adequate protection through:

  1. European Commission adequacy decisions
  2. Standard Contractual Clauses
  3. Additional safeguards by service providers

4. Recipients of Personal Data

Your personal data may be shared with:

  1. Service providers (e.g., Clerk, Inc; Post Hog, Inc.) — processing on our behalf
  2. Relevant authorities — when required by law, court order, or verdict
  3. Third parties — with your consent

5. Storage Period

  1. We retain personal data only as long as necessary for the purposes described and as permitted by law.
  2. Account data: As long as your account is active.
  3. Post-account data: As required by legal obligations (e.g., bookkeeping).
  4. Session recordings: Up to three (3) months (with your consent).
  5. Once the initial purpose ends, we may keep data for claims handling, bookkeeping, internal reporting, reconciliation, or direct marketing, only as long as legally or reasonably necessary.

6. Cookies

We use cookies and similar technologies to:

  1. Ensure proper website function
  2. Enhance user experience
  3. Analyse website traffic

Types of cookies:

  1. Essential cookies: Necessary for core functionality (page navigation, secure access, remembering settings)
  2. Non-essential cookies: Enhance experience, analytics, and marketing (placed only with your consent)

You can manage cookie preferences at any time via the cookie settings on our website.

7. Your Rights

You have the right to:

  1. Access your personal data
  2. Correct inaccurate or false data
  3. Delete your data
  4. Restrict processing of your data
  5. Object to processing
  6. Withdraw consent at any time (for processing based on consent)
  7. Data portability: Receive your data in a machine-readable format and transmit it to another controller, where feasible

To exercise these rights, contact us at [email address]. Some rights may be subject to additional requirements.

If you believe our processing is inconsistent with data protection laws, you may lodge a complaint with your local supervisory authority. In Finland, this is the Data Protection Ombudsman: https://www.tietosuoja.fi

Note: Providing user data is required to use our Services. We do not make automated decisions with significant effects under Article 22 of the GDPR.

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